that the image be 200x300 pixels, but smaller images will work as well.</para>
</important>
</section>
+ <section id="rotatingcollections">
+ <sectioninfo>
+ <authorgroup>
+ <author>
+ <firstname>Cindy</firstname>
+ <surname>Murdock Ames</surname>
+ <affiliation>
+ <orgname>Meadville Public Library | CCFLS</orgname>
+ </affiliation>
+ </author>
+ <editor>
+ <firstname>Nicole C.</firstname>
+ <surname>Engard</surname>
+ </editor>
+ </authorgroup>
+ <pubdate>2014</pubdate>
+ </sectioninfo>
+ <title>Rotating Collections</title>
+ <itemizedlist>
+ <listitem>
+ <para><emphasis>Get there:</emphasis> More > Tools > Catalog > Rotating
+ Collections</para>
+ </listitem>
+ </itemizedlist>
+ <para>Rotating Collections is a tool for managing collections of materials that frequently
+ get shifted from library to library. It adds the ability to store not only an item's home
+ library and current location but also information about where it is supposed to be
+ transferred to next to ensure that all items in the collection are sent to the correct
+ library. When an item in a rotating collection is checked in, library staff is notified
+ that the item is part of a rotating collection and which branch it should be sent to if it
+ is not at the correct one.</para>
+ <important>
+ <para>The <link linkend="AutomaticItemReturn">AutomaticItemReturn</link> system preference
+ must be set to "Don't automatically transfer items to their home library when they are
+ returned" for Rotating Collections to function properly.</para>
+ </important>
+ <itemizedlist>
+ <listitem>
+ <para>To create a new rotating collection, click the "New Collection" button, fill in
+ the Title and Description, and click Submit. Once submitted you'll see "Collection
+ Name added successfully"; click "Return to rotating collections home" to return to the
+ main Rotating Collections management page (or click Rotating Collections in the
+ sidebar).</para>
+ </listitem>
+ <listitem>
+ <para>To add items to a collection, click "Add or remove items" next to the collection's
+ name in the list of collections. Under "Add or remove items" scan or type in the
+ barcode of the item you wish to add to the collection, and hit Enter or click Submit
+ if necessary.</para>
+ </listitem>
+ <listitem>
+ <para>To remove an item from a collection, either click Remove next to the item's
+ barcode in the list of items within the collection or check the "Remove item from
+ collection" box next to the Barcode text box under "Add or remove items, and scan or
+ type in the barcode, clicking Submit or hitting Enter if necessary. Note: The "Remove
+ item from collection" checkbox will remain checked as long as you are on the "Add or
+ remove items" page, unless you uncheck it, to facilitate quickly removing a number of
+ items at a time by scanning their barcodes. </para>
+ </listitem>
+ </itemizedlist>
+ <section id="transferrotatingcollection">
+ <title>Transfer a Rotating Collection</title>
+ <para>Transferring a collection will:</para>
+ <itemizedlist>
+ <listitem>
+ <para>Change the current location of the items in that collection to the library it is
+ to be transferred to</para>
+ </listitem>
+ <listitem>
+ <para>Initiate a transfer from its original current location/holding library to the
+ current location/holding library it is to be rotated to. When a library receives a
+ collection they will need to check in the items to complete the transfer.</para>
+ </listitem>
+ </itemizedlist>
+ <para>You can transfer a collection in one of two ways:</para>
+ <itemizedlist>
+ <listitem>
+ <para>From the main Rotating Collections page, click on Transfer next to the title of
+ the collection you wish to transfer; choose the library you wish to transfer the
+ collection to and click "Transfer collection".</para>
+ </listitem>
+ <listitem>
+ <para>Or, from the "add or remove items" page for a collection, you can click the
+ Transfer button, choose the library you wish to transfer the collection to and click
+ "Transfer Collection".</para>
+ </listitem>
+ </itemizedlist>
+ <important>
+ <para>In order to complete the transfer process, the library receiving the rotating
+ collection should check in all items from the collection as they receive them. This
+ will clear the transfer so that the items are no longer shown as being "in
+ transit".</para>
+ </important>
+ <para>If an item in a rotating collection is checked in at a library other than the one it
+ is supposed to be transferred to, a notification will appear notifying library staff
+ that the item is part of a rotating collection, also letting them know where the item
+ needs to be sent.</para>
+ <screenshot>
+ <screeninfo>Rotating Collection Item Notification</screeninfo>
+ <mediaobject>
+ <imageobject>
+ <imagedata fileref="images/tools/rotatingcollections/rotatingcollectionnotice.png"/>
+ </imageobject>
+ </mediaobject>
+ </screenshot>
+ </section>
+ </section>
</section>
<section id="catalogtools">
projects / kohadocs.git / blobdiff